The Woodford Annual General Meeting (AGM) will now be held at 6:00 pm on Thursday 30 March, not Wednesday 29 March 2017, as previously advised. This change is to avoid a clash with the Solomon Islands Chamber of Commerce and Industry (SICCI) AGM. Many WIS parents are SICCI members.
Why attend the AGM?
The AGM provides an opportunity for all parents, guardians and teachers to receive detailed reports on the activities of the school and Board and to review the audited accounts for the 2016 calendar year.
The AGM will also consider proposed changes to the WIS Constitution, elect a new Board of Management and appoint Trustees to fill vacancies on the Board of Trustees. The school’s Governance Manual (available under ‘About Us’ on the website or here) describes the role of the Board and Trustees in detail.
The Board encourages all Woodford students’ parents and guardians, teachers and other interested community members to attend this important event. Refreshments will be provided!
What is decided by those who attend the AGM
Proposed changes to the WIS Constitution
The WIS Board has endorsed several proposed changes to the WIS Constitution (see attached), for consideration at the AGM. The changes will only be adopted if two thirds of the parents and teachers present (combined) support the changes.
Most of the proposed changes are simply to fix typographical errors. Fixing the errors will make the Constitution easier to read and understand.
There is also one proposed substantive change. The Board proposes that the term of parent representatives on the Board be increased from one year to two years. Under the proposal, four parents would be elected each year. In the first year under the new arrangement, four parents would be elected for a two-year term and four parents would be elected for a one-year term. The change would not affect the current terms of current Board members.
Increasing the term of parent representatives on the Board to two years with four parent representatives elected each year (as proposed) would:
Appointment of Trustees
Under the WIS Constitution, there are five ‘Trustees’. The Trustees together form the ‘Board of Trustees’ of the school, which is incorporated under the Charitable Trusts Act. In practice, the Trustees do not have an active role in the management or governance of the School. However, the Trustees have a caretaker role and can step in to replace or succeed the Board in certain circumstances, such as if the Board ceases to operate the School. All property of the Board (including the WIS grounds, for example) is vested in the Board of Trustees.
WIS trustees are generally long-term Solomon Islands residents, with some connection to the school.
After several years of service to the Woodford community, Andrew Radclyffe has tendered his resignation as a Trustee, effective on the day of the AGM, 29 March. There are also two other existing vacancies for trustees, which should be filled at the AGM. Community members’ suggestions for the position(s) of Trustee are welcomed – please send suggestions to firstname.lastname@example.org
Election of parent representatives to the WIS Board
Eight parent representatives will be elected at the AGM to sit on the Woodford Board of Management (the Board).
The Board is responsible for the long-term sustainability of the school. It sets the school’s strategic direction and goals, oversees operations of the school, and ensures appropriate management of risk and school facilities. The Board is also responsible for the appointment of the Head of School. Being a Board member is a big responsibility. It is also a wonderful opportunity for personal and professional growth and to contribute to the school community.
If you are a parent or guardian of a current WIS student, you are eligible to nominate for election to the Board.
How do I nominate for election to the Board?
Nominations, seconded by another WIS parent, are due at midnight on Thursday 23 March.
If you wish to nominate, please submit a short paragraph (up to 200 words):
(a)identifying the key skills, experiences and/or perspectives you would bring to your role on the Board;
(b)indicating whether you wish to stand for a two-year or one-year term (or both); and
(c)noting the name of the parent or guardian who ‘seconds’ your nomination.
You may also wish to include a small photograph.
If more than eight nominations are received, details of all nominations will be emailed to Woodford parents and displayed at the school so that all those eligible to vote will be able to make an informed choice at the AGM.